Effective: February 20, 2019
Because SecurelyShare integrates with a variety of content imported, with your authorization, from your email, contacts and other services, we take precautions to ensure that your personal information is protected.
You must be 18 years old or the age of majority in your jurisdiction in order to use our website. Otherwise, it is advised to have parental consent to proceed to use the Services.
We use your Personal Information to communicate with you, provide you with our Services, and to help us improve our Services. We collect your name and contact information as well as your Third Party Login Credentials for each Third Party Platform (as defined below), and if you purchase our Premium Services, we also collect your payment information through third-party online payment services.
By using our Services, you indicate your consent for SecurelyShare/Vault.Direct/Us to send cookies to your computer or other devices in order to uniquely identify your browser and improve the quality of our Services. You may turn off cookies in your browser however, in doing so, some or all of our Services may not work.
You may review and correct your Personal Information and preferences.
You may opt-out of marketing and promotional emails from us.
You may execute your right to forget.
By email to email@example.com.
Vault.Direct is an intelligent inbox in the hand of end users to receive store and share files, messages, notifications, etc. designed specifically to enable secure and trusted communication with enterprises.
“Third Party Platforms” are software that integrate with our Services and that you have authorized to connect with us. This may include email, calendar, messaging, file storage, phone services, note taking, reminders, social networking, and other cloud services such as Office 365, Gmail, Slack, Facebook, Dropbox, Digilocker, Evernote and other similar platforms from which you authorize us to import, search, and access, content.
“Personal Information” means any information relating to an identified or identifiable natural person; an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, address, telephone number, mobile number or e-mail address, an identification number, location information, an online identifier, or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person. “Sensitive Personal Information” means racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union members, the processing of genetic, biometric data for purposes of uniquely identifying a natural person, and information concerning an individual’s health, sex life, or sexual orientation. We treat your Personal and Sensitive Personal Information as confidential.
“Other Information” is any information that is not Personal Information or Sensitive Personal Information. Personal Information does not include anonymized or “aggregate” information, or publicly available information that has not been combined with Personal Information or Sensitive Personal Information.
We may collect your Personal Information in the following circumstances:
We track the data you see in SecurelyShare and how you interact with it by automatically collecting certain information such as, the pages you visit or features you use within the Services, the date and time of your activities on the Services, the URLs from the websites you visit before and after navigating to the Services, your software and hardware attributes (including operating system type and version, App version, device type, and device identifiers, including IDFA and/or Advertising IDs), your browser type and version, and your general geographic location derived through your IP address (e.g., your city, state, or metropolitan region). To obtain such information, we may use web logs or applications that recognize your device and gather information about its online activity. We treat this information as Private Data if we combine it with or link it to any of the your Personal Information. Otherwise, it is used in aggregate form only. We use tracking data about individuals in an aggregated form to inform us about how Vault.Direct is being used to help us provide a better user experience.
The Services or the emails that you receive from us may use an application known as a “web beacon” (also known as a “clear gif” or “pixel tag”). A web beacon is an electronic file that usually consists of a single-pixel image. It can be embedded in a web page or in an email to transmit information. For example, it allows an email sender to determine whether a user has opened a particular email.
We may collect and store information (including Personal Information) locally on your device using mechanisms such as browser web storage (including HTML 5) and application data caches.
SecurelyShare keeps Personal Information contained in your cookies and obtained through the other tracking technologies confidential. We do not set any cookies outside of the Sites.
We also may partner with certain third parties to collect, analyze, and use some of the Personal and Other information described in this section. For example, we may allow third parties to set cookies or use web beacons on the Services or in email communications from SecurelyShare. This information may be used for a variety of purposes, including analytics and online behavioral advertising.
When you authorize us to access Third Party Platforms, we collect, store, and process “Content” on your behalf. Content are all communication records and documents (including your contacts, messages, files, call records, notes, meetings, email and other similar information) from Third Party Platforms that you have authorized us to access, similar information you directly enter in Vault.Direct (for example, when sending emails, creating new contacts, adding notes, setting reminders, etc.), as well as information Vault.Direct discovers and provides to you (for example, public information about your contacts, when contacts of yours open files you sent from Vault.Direct, etc.). By its nature, Content will often contain Personal Information (for example, an email will contain the sender and recipient’s email addresses).
We have no direct relationship with the individuals whose Personal Information is contained in your Content. An individual who seeks access, or who seeks to correct, amend, or delete inaccurate data should direct his query to you. We provide tools to allow you to export, delete, or update Content so you can comply with these requests.
We use your Personal Information and Other Information collected through our Services for the following purposes:
You may choose to provide us with another person's e-mail address so that person may be invited to create an account on our Service. By providing us with another person's e-mail address, you represent to us that you have obtained the consent of the person concerned as regards such disclosure to us of that e-mail address. We may disclose such information if required to do so in order to comply with legal process, as described above.
You may withdraw your consent to process your Personal Information at any time. If you do so, you will be unable to use the Services.
You may “opt out” of receiving marketing or promotional communications from us by following the instructions in those communications or by emailing us at firstname.lastname@example.org. If you opt out, we may still send you non-promotional emails, such as emails about your account or our ongoing business relations.
You may review, update, correct or delete the Personal Information in your account from within the Service itself or by contacting us at email@example.com. By deleting your data in your account, we may deactivate your account. You may request deletion of your data at any time. Your account will be closed after a period of inactivity of six months or such other period of time as we may choose from time to time. You also authorize us, on your behalf, and in accordance with your account preferences to delete information when not reasonably needed for the Services. If you have shared your Content with others and they have not deleted it, or it was copied or stored by other users, SecurelyShare will not be obligated to delete such information.
If you are an EU or Swiss individual, you have the right to object to processing and to data portability, in some circumstances, as well as the right to lodge a complaint with a supervisory authority.
We retain information for as long as reasonably necessary to deliver our Services to you or to fulfill the purposes described in this Policy. You may delete the Personal Information in your account as described above. Please note that, in limited circumstances, we may retain information for a longer period of time as required by law.
Securelyshare is committed to protect user information and will strive to address any need to delete or erase data, if the end user has a genuine request. However, this may not be possible to erase data completely based on Securelyshare business Continuity or further dependencies. We ensure the data is not used further from the time of approval of our Data Protection Officer or Privacy office has approved the request. You may contact firstname.lastname@example.org for more clarifications
Our Services are not directed to individuals under the age of 13. We do not knowingly collect personal information from children under 13. If a parent or guardian becomes aware that his or her child has provided us with Personal Information, he or she should contact us at email@example.com. If we become aware that a child under 13 has provided us with Personal Information, we will take steps to delete such information from our files.
The Services are operated from and hosted on servers located in the United States. Your information may be transferred around the world to countries in which we do business, including to affiliates, service providers or third parties, which may be located in jurisdictions that may not have the same level of data protection laws as those in your home country. By using the Services or by providing any personal information to us, you expressly consent to such transfer and processing.
With regards to any personal information transferred to other locations, SecurelyShare is committed to complying with the local frameworks/guidelines like and not limited to U.S.-E.U. Safe Harbor Framework and U.S.-Swiss Safe Harbor Framework as set forth by the U.S. Department of Commerce regarding its handling of personal information from European Union member states and Switzerland.
We will only collect and process Personal Information about you where we have lawful bases. Our lawful bases include consent (where you have given consent), contract (where processing is necessary for the performance of a contract with you, such as when you purchase a Premium Service) and our legitimate interests (such as to comply with applicable laws and enable or administer our business).
If you are a California resident under 18 years of age and a registered user of our Services, you may request that we remove content and information that you publicly post on our Services. To obtain removal of such content and information, please send us an email at firstname.lastname@example.org with a short description of the content or information you would like to have removed. Please note that such a request does not necessarily ensure complete or comprehensive removal of content posted by you, since the content and information may remain in our databases, may remain visible in a manner that does not identify you, or may have been re-posted by another user.